PREPARE Presentation System

Every communication with another person is a presentation. We have been giving presentations all our lives. We start off with only a few presentation tools. As babies, we cry, laugh, gurgle, make faces − but, we get our point across. As we age we add language, knowledge and reasoning. Our presentations become more important as our lives become more complex. Remember how many factors you had to consider the first time you convinced your parents to loan you their car to go out with friends on a Saturday night? No doubt, you prepared thoroughly for this presentation because you really wanted it to work.

The greater the importance and complexity of the presentation, the more thoroughly you need to plan.

If you are going to chat over lunch with a friend, you don’t need to prepare your “presentation” at all, of course. If you are going in front of a potential customer to sell them on what your organization has to offer, you must invest considerable time to make your presentation flawless.

The PREPARE Presentation System is a useful guide whenever your presentation requires elements of planning. The PREPARE steps are applicable to one-to-one, small and large group presentations alike. You may use only some steps for less formal presentations, all steps for the more formal. It is a checklist to help you make sure you will give confident presentations that have the impact you intend.

PREPARE Your Purpose: Audiences are not generic. They can vary widely in terms of information they already know, what they think of you, how they currently operate. Analyze your audience to make sure you are not telling them what they already understand or missing something they need.

Who is your audience? Consider the demographics of your audience. Age, gender, cultural influences, type of business, etc. can make a difference in how your audience receives your presentation.

What is your offer? What are the needs of this audience and what are you offering? Be specific − this is the core that focuses your content.

What do you want your audience to know, think, feel, and do? Address each aspect specifically. You may want your audience to understand the technology you offer. You may also want them to feel excited about and buy a new product. This defines your ideal outcome.

What do they already know, think, feel, and do? This includes identifying any preconceived ideas, skepticism or hidden agendas. This step helps prevent being surprised by your audience.

PREPARE your Persuasion Points: Based on your Purpose, how will you influence them to respond in the way you want?

What information do they need? A common mistake is to overwhelm by giving too much information. What are the most relevant facts, figures, trends, etc. that will give the audience the knowledge they need to understand what you can do for them?

What are the benefits? How will their investment help them be more successful? The audience needs to know what is in it for them.

What examples? Give the audience a clear picture of how others have used and benefited from your offer.

What will the audience lose if they do not choose your offer? Remember the “Got Milk?” ads? You don’t want to be stuck with a dry cookie in your mouth and OH, NO! NO MILK! You NEED that milk! Will your audience be less competitive without your offer? Lose money in the long run? Why do they NEED your offer?

PREPARE Your Presence: Dale Carnegie said “People buy people.” You are the face of your company, product and service to the audience.

Are your visuals easy on the eye and uncluttered? Your visuals should be easily readable from the back of the room. Limit each slide or flipchart page to a few bullets, particularly if you are displaying numbers. Bright colors should be used sparingly and only as highlights. There should be minimal and subtle movement of screens, bullets and objects in PowerPoint presentations. All pictures should be relevant to the topic.

When do you want the audience to focus on the visuals? When do you want your audience to focus on you? When you want the audience to look at your visual, step to the side of it. When you want them to look at you, place yourself front and center, and make eye contact with the audience. If possible, turn off the visual when you want attention on you.

Do your handouts match your visuals? This is particularly useful if your technological tools fail!

Is there space on handouts for note-taking? We process information better when we can put it in our own words. We also learn more as we use more of our senses. Make it easy for the audience to see, hear and write.

Is your body language relaxed and non-distracting? 50% of what we communicate is through body language. Look natural.

Is your tone enthusiastic and engaging? Tone conveys 30% of our message. If you do not sound excited about your offer, no one else will be.

Are your words clear and compelling? Since words only convey 20% of the message, make sure you choose them carefully for maximum impact.

PREPARE Through Practice: Know what your presentation sounds and looks like before you are in front of your audience. Find practice partners who will critique your presentation objectively.

Does your timing allow for your presentation and audience interaction? As with any well-planned meeting, a presentation should begin and end on time.

Will you use notes? Notes that list your key points and indicate timing will keep you on track.

Do your practice partners hear your messages in the way you intend? If there is a chance for the audience to misunderstand, they will. This is a make or break factor.

My next Ezine article will give simple tips to organize your presentation.

Legal Debt Relief Help – How Debt Negotiation Programs Really Work?

Whenever a person gets buried under the huge debt burden, he always searches for options through which he can get out of these burdens. Now, it depends on him that what way he chooses, whether he choose a right option or the wrong way. When in the last few years of economic crisis in whole world, it was observed that people are frustrated because of these financial burdens and lots of people are selecting bankruptcy and were affecting the economy of the country. The government then realized this issue and it took part in making it better for both creditors and debtors along with the economy of the country. For this purpose, the government redefined the laws and offered some credit negotiating plans for the customers to get benefit from it.

Among these options, the Debt Negotiation program was also offered. This program is suitable for those people who cannot make payments through the debt consolidation program or who do not have sufficient funds to repay their loans and they not paid their credit card payments for last 3 – 4 months. If you are a victim of such situation then this topic will guide you that what is the debt negation program and how it works and how it can be beneficial for you.

In the debt negotiation program, you will first have to hire some qualified debt settlement company to negotiate with your creditor on your behalf and these professional know how to tackle your creditor and they are also familiar with the language used in these debt settlements. So, it is confirm that these professional can better fight your case than you yourself. It is not wrong to call them negotiators between you and your creditor. Starting this process, your negotiator will first get knowledge about your financial position and how much monthly income and expenses do you have so as to make it easy for him to plan some repayment program. Once he studies your financial recourses then he will contact your creditor and will explain him all your reasons for not paying back the amount of the creditor. Another thing worth mentioning here is that sometimes negotiations are ended up in such deal which may harm your credit history or credit card score. So it is important that your negotiator must know how to make deal in way that your credit history is not affected. It is made possible by persuading your creditor to write it in the agreement that your debt is being settled in actual amount rather than writing that reduced amount is received. A Professional knows these tactics to negotiate. Once this agreement is done between you and your creditor then the negotiator will set a plan that rather you pay the rest of the amount in installments or in a lump sum. Through the debt settlement program, is not difficult for professionals to get 50 – 60% discount in the actual payment.

Killer Powerpoint Templates That Help You Ace Your Presentation

There are hundreds of PowerPoint templates in the Microsoft Office library and thousands other available for download online. What are the criteria for choosing a PowerPoint template that could help you to ace your presentation?

Here are the top four points I have just brainstormed:

  1. Match your topic: the PowerPoint template should have the theme built in to every slide. You need a template that assists you to speak on your topic. If you are doing a presentation related to classical music, there is no point choosing a template that has a IT theme. This is very clear!
  2. Simple and clear: do not choose a PowerPoint template that has too many colors as background and distract your audience from reading the content. Do not choose an animated template unless your topic matches closely with that theme.
  3. Right Font: do not use a template that have a lot of pre-set small text. There is nothing wrong to use bigger font size but it’s definitely a problem using a very small font size. Remember! Your audience needs to read your stuff! Do not exact them to read your stuff on your printed copy of PowerPoint presentation.
  4. Graphic built-in: there are some websites out there that have ready-to-use charts and graphics. This will save you the time to redesign all these nice stuff. Why re-invent the wheel if someone has already done it for you.

At the end of the day, there is one main clear point to remember: WE as PRESENTERS are the number one visual for our audience. Our PowerPoint templates are just be there to assist us.